DepEd ID Template Free Download

DepEd ID Template Free Download for Students and Teachers

Whether you’re a classroom teacher scrambling to prepare student IDs before the school year kicks off, an HR officer at the division office who needs to print IDs for newly hired personnel, or a school admin looking for a compliant template — you’ve landed in the right place.

Finding a DepEd ID template free download that actually works, looks professional, and follows official DepEd branding guidelines shouldn’t be this hard. But let’s be honest: a quick Google search often leads to broken links, low-resolution files, and templates that look nothing like a legitimate government-issued ID.

This guide changes that. We’ve compiled everything you need — the best formats, the correct sizes, step-by-step editing instructions, and direct download links — all in one place, completely free.

What Is a DepEd ID Template?

A DepEd ID template is a pre-designed digital layout used to create official identification cards for personnel and students affiliated with the Department of Education (DepEd) of the Philippines. These ID cards serve as proof of identity, employment status, or school enrollment.

The standardized ID card enhances administrative efficiency by streamlining the process of employee identification across the division. It simplifies record-keeping and verification processes, reducing time spent on manually checking disparate documents.

More practically: your DepEd ID is your everyday credential — you need it during flag ceremonies, school events, field trips, DepEd office visits, and even government transactions.

What Does an Official DepEd ID Contain?

Essential details of the cardholder typically included are: full name, position or designation, employee or student number, and a recent passport-size photograph.

For a complete and compliant DepEd ID, make sure your template includes all of the following:

Front Side:

DepEd official seal/logo
Republic of the Philippines header
Department of Education text
Region and Division
2×2 photo of the cardholder
Full name (in bold)
Position / designation
Employee or student number
School / office name
Signature of the cardholder

Back Side:

Emergency contact name and number
Blood type
Address
Signature of the school principal or HR officer
Validity period (e.g., Valid until: June 2026)
“To be worn at all times within the school/office premises” note

The red-colored background on the ID card is designated for regular permanent employees, both teaching and non-teaching. It serves to visually categorize the employee’s status, distinguishing them from potentially temporary or contract employees.

Download here the DepEd ID Template Free Download

Download here the Deped Student I.D Template

Download here the Deped Teacher I.D Template

Types of DepEd ID Templates Available

Not all DepEd IDs are the same. There are distinct templates depending on who the ID is for. Here’s a quick breakdown:

Type	Who It’s For	Key Fields
Employee ID (Permanent)	Regular teaching & non-teaching staff	Name, position, employee no., school, division
Employee ID (Temporary/COS)	Contract of Service / Job Order staff	Name, designation, office, validity period
Student ID	Enrolled learners (K–12)	Name, LRN, grade, section, adviser
Volunteer ID	DepEd volunteers & community partners	Name, program, duration

The ID format template for DepEd is a standardized design used to create identification cards for individuals affiliated with the DepEd system. These ID cards serve as proof of identity, employment, or enrollment within DepEd-related institutions and are essential for various processes within the education field.

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DepEd ID Sizes: CSC vs. ATM — What's the Difference?

One of the most common points of confusion for first-timers is ID sizing. DepEd IDs typically come in two standard sizes:

CSC Size (Civil Service Commission Standard)

Dimensions: 3.375 inches × 2.125 inches (approximately the size of a standard business card, but slightly taller)
Use: The most common size used for DepEd employee IDs worn on a lanyard
Print tip: Best printed on glossy photo paper and laminated for durability

ATM Size (Wallet-Size)

Dimensions: 3.375 inches × 2.125 inches — same width as CSC, but designed to be thinner for wallet storage
Use: A wallet-friendly version for easy carry during government transactions
Print tip: For best results, use laminated PVC for ATM size.

Pro Tip: Many schools print both sizes at the same time. The CSC size goes on the lanyard for daily school use, while the ATM size lives in the teacher’s wallet for use outside the school.

Available Formats for Download

Different teachers and admin staff have different tools available. That’s why the best DepEd ID templates come in multiple formats:

Microsoft Publisher (.pub)

The most widely used format for DepEd employee IDs. Make sure you have MS Publisher and the Trajan Pro Font installed on your computer before opening the file. Publisher gives you the most precise control over layout and text boxes — ideal if you’re printing in bulk.

Microsoft Word (.docx)

Great for teachers who don’t have Publisher. Word templates are simpler to edit and widely accessible, even on older school computers.

Microsoft PowerPoint (.pptx)

Ideal for Windows users, the PowerPoint format lets teachers produce beautiful, uniform IDs without needing to be a graphic designer. Slides can be sized to match the CSC or ATM dimensions exactly.

Canva (Online Template)

If you want a free DepEd ID template in Canva, make sure to make a copy before you edit the file so that it will be saved to your personal Canva account. Canva is perfect for teachers who prefer working online, have no design software installed, or need to share editing access with colleagues.

PDF (Print-Ready)

Best for IDs that are already filled out and just need to be printed. Not ideal for editing, but useful when the information is finalized.

Disclaimer:

Some educational materials may be inspired by or aligned with DepEd curriculum standards.
However:

All materials uploaded or created are intended to support teachers and students.
If any copyrighted content is unintentionally shared, please contact us here depedlibre@gmail.com immediately for removal or proper attribution.

We respect intellectual property rights and respond promptly to valid copyright concerns.

Frequently Asked Questions

Is using a DepEd ID template legal?

Yes — creating IDs using standard DepEd-approved templates is a recognized school practice. DepEd Order No. 31, s. 2019, known as the Department of Education Service Marks and Visual Identity Manual (DSMVM), serves as the reference for DepEd officials, personnel, and employees on the style and usage of the Department’s name, seal, and logo. As long as your ID complies with these guidelines and is used for legitimate school purposes, you’re good.

Can I use a Canva template for official DepEd IDs?

Yes, Canva is widely used by Filipino teachers for creating IDs. Just make sure the design still includes all required fields and follows DepEd’s official branding.

What font is used in DepEd IDs?

The standard font for MS Publisher templates is Trajan Pro. For Canva and PowerPoint, similar fonts like Cinzel, Times New Roman, or Georgia can work as alternatives for the name and header text.

Do I need to get the ID approved by the school principal?

For student IDs, the template typically includes a field for the adviser’s and principal’s signature, which should be signed on the printed copy. For employee IDs, the HR officer or school head typically signs off on the design before mass printing.

Can I edit the template on my phone?

Yes! If you use the Canva mobile app (available on Android and iOS), you can edit DepEd ID templates entirely on your phone. The PowerPoint mobile app also works, though layout precision is easier on a desktop.

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DepEd ID Template Free Download