PTA Meeting Minutes Sample DepEd

Below is a ready-to-use sample you can adapt for your own class or school. This is written in the style and format used in DepEd public schools.

Republic of the Philippines
Department of Education
Region _____ (_____)
Division of __________ – District _____
[Name of School]

MINUTES OF THE HOMEROOM PTA MEETING

School Year: 2024–2025
Grade and Section: Grade ___ – _______
Date: _______________
Time: _______________
Venue: _______________
Number of Parents Present: _______

1. Prayer

The meeting opened with a prayer led by _______________.

1. Call to Order

The Class Adviser, _______________, called the meeting to order at _____ in the morning/afternoon. She/He welcomed all the parents and thanked them for taking time to attend despite their busy schedules.

III. Reading and Approval of the Minutes of the Previous Meeting

The Secretary, _______________, read the minutes of the previous meeting held on ___________. No corrections or amendments were raised. A motion to approve the minutes was made by _______________ and seconded by _______________. The minutes were unanimously approved.

(For the first meeting of the year, this section may be omitted or replaced with: “This being the first meeting of the school year, there were no previous minutes to read.”)

1. Agenda
2. Distribution of Report Cards and Academic Performance Update

The Class Adviser presented the academic performance of the class for the ___ Quarter. She/He reminded parents that report cards are to be claimed personally by the parent or guardian. Parents whose children received low grades were advised to monitor their children’s study habits at home and to coordinate with the teacher for additional support.

Agreement: Parents agreed to closely monitor their children’s performance and to attend to any academic concerns raised by the teacher.

1. Attendance and Behavior Monitoring

The adviser reported that several pupils/students have accumulated unexcused absences for the quarter. Parents were reminded that DepEd’s attendance policy requires pupils to maintain at least 80% attendance to be considered for promotion. Parents of affected learners were asked to explain their child’s absences and to ensure punctual attendance going forward.

Agreement: Parents committed to ensuring their children attend school regularly and to inform the class adviser in advance when their child cannot attend.

1. HRPTA Projects and Financial Update

The HRPTA Treasurer presented the current financial status of the homeroom fund. Collected fees amounted to Php _______, which were used for _______________ (e.g., classroom supplies, cleaning materials, bulletin board decoration). Receipts were presented and acknowledged by the parents present.

A proposal was made to use the remaining funds for _______________. After brief discussion, the parents voted to approve the proposal.

Agreement: Parents voted to approve the proposed use of funds. The treasurer will prepare an updated financial report for the next meeting.

1. Upcoming School Events and Reminders

The adviser announced the following upcoming events:

• _______________ (e.g., Brigada Eskwela, Nutrition Month activities, Science Fair)
• Scheduled examination dates for the ___ Quarter
• Deadline for submission of _______________ (e.g., requirements, clearances)

Parents were encouraged to volunteer for school activities and to support the school’s programs.

1. Other Matters

A parent raised a concern about _______________. The adviser addressed the concern by _______________. No other matters were raised.

1. Adjournment

There being no other matters to discuss, the meeting was adjourned at _____ in the morning/afternoon upon motion of _______________ and seconded by _______________.

Prepared by:

____________________________
Name and Signature
Secretary / Class Adviser

Noted by:

____________________________
Name and Signature
School Head / Principal