Three Term E-Class Record SY 2026–2027
The Complete Guide to the Three-Term E-Class Record for SY 2026–2027: Everything Teachers Need to Know
Introduction: Understanding the Shift to the Three-Term School Calendar
The Philippine Department of Education (DepEd) has made a significant shift in how the school year is structured. Effective School Year 2026–2027, the traditional four-quarter system has been replaced with a Three-Term (Trimester) School Calendar, as mandated by DepEd Order No. 9, s. 2026: “Guidelines on the Implementation of the Three-Term School Calendar in Basic Education.”
This change represents more than just a calendar adjustment—it fundamentally transforms how teachers assess learners, compute grades, and manage instructional time. For many educators, the transition presents both opportunities and challenges. Understanding how to properly implement the Three-Term E-Class Record is essential for every teacher, regardless of the subject or grade level they teach.
Table of Contents
What Is the Three-Term E-Class Record (ECR)?
Definition and Purpose
The Electronic Class Record (ECR) is a digital tool—typically an Excel-based template—that helps teachers systematically record learner performance, compute grades, track progress, and maintain organized class documentation. The Three-Term E-Class Record is the updated version specifically designed to align with the new trimester structure of SY 2026–2027.
Unlike the previous quarterly system, the Three-Term ECR organizes assessment data into three equal instructional periods:
- Term 1 (approximately 12 weeks)
- Term 2 (approximately 12 weeks)
- Term 3 (approximately 12 weeks)
Why the Three-Term System?
The shift from four quarters to three terms was implemented to:
- Provide Longer Instructional Periods – Teachers now have more consecutive weeks to teach a complete unit before administering major assessments, reducing the rush to cover content.
- Improve Learner Progress Monitoring – With extended terms, educators can better observe learner growth and provide meaningful interventions.
- Align with International Standards – Many countries use trimester systems, making our curriculum more internationally comparable.
- Reduce Assessment Fatigue – Fewer grading periods mean less frequent major exams, allowing teachers to focus more on formative assessments and learning.
- Support Better Instructional Planning – Teachers can design more coherent, thematic units within each term rather than rushing through quarterly coverage.
Key Changes in the Three-Term E-Class Record
Automated Grade Computations
One of the most significant advantages of the new ECR is that it features built-in formulas that automatically compute grades based on DepEd’s Revised Classroom Assessment and Grading System. Teachers no longer need to manually calculate weighted percentages.
The standard grade weights for the Three-Term system are:
Assessment Component | Percentage Weight |
Written/Oral Works (Formative) | 20% |
Performance Tasks (Formative) | 50% |
Summative Test (Term Exam) | 30% |
Important: These weights apply to Core Subjects (English, Filipino, Mathematics, Science, AP). Special Education Programs (EPP) and MAPEH follow a 20-60-20 weighting system, which the updated ECR accommodates automatically.
Three-Term Grade Computation Structure
For each term, the ECR computes:
- Term Grade – Based on the weighted components above
- Term Descriptors – Narrative feedback corresponding to the learner’s performance level
- Transmuted Grade (if applicable) – Converted to a percentage scale required by some schools
After all three terms are completed, the template automatically calculates the Final Grade, which is the average of all three term grades.
Assessment Component Breakdown
The Three-Term ECR organizes assessment data into clearly labeled sections:
Formative Assessments (Ongoing)
- Written Works (quizzes, short tests, class participation, presentations)
- Oral Works (recitations, oral exams, class discussions)
- Performance Tasks (projects, portfolio entries, practical demonstrations)
Summative Assessment (End-of-Term)
- Term Examination (comprehensive test covering the entire term’s content)
The template provides multiple rows for each component, allowing teachers to enter numerous assessment scores throughout the term.
Grade Level Adaptations: Know Your Template Version
DepEd has developed three main versions of the Three-Term ECR, each tailored to the unique needs of different learner stages:
KS1 (Key Stage 1): Grades 1–3
For the foundational grades, the ECR features:
- Simplified entry fields suitable for emerging literacy assessment
- Focus on formative assessments with minimal formal testing
- Descriptive progress indicators rather than heavy numerical grading
- Integration of Mother Tongue-Based Multilingual Education (MTB-MLE) standards
KS2 (Key Stage 2): Grades 4–6
The intermediate grades template includes:
- Expanded assessment sections for more complex learning activities
- Dual-language support for English and Filipino subjects
- Accommodation of specialized subjects (Science, AP, EPP, MAPEH)
- Automated weight calculations for different subject areas
- Mid-term and end-of-term grading checkpoints
This is the most versatile template and is widely used across the system.
KS3–KS4 (Key Stages 3–4): Grades 7–12
For secondary and senior high school:
- Complex subject-specific assessments with multiple competency areas
- Support for specialized tracks in Senior High (STEM, HUMSS, GAS, ABM)
- Multiple assessment rubrics for performance tasks
- Criterion-referenced grading aligned with SHS standards
Share to your friends!
Step-by-Step Guide: How to Use the Three-Term E-Class Record
Step 1: Download the Correct Template
Visit the official DepEd sources or authorized teacher resource websites to download the ECR template appropriate for your grade level and subject area. Ensure you’re downloading the 2026–2027 version marked as “Three-Term” or “Trimester.”
Pro Tip: Download directly from established teacher resource platforms like Teach Pinas, DepEd Tambayan, or EduFilesPH to ensure you’re getting verified, formula-checked versions.
Step 2: Input Learner Information
Begin by filling in the Learner Information Section at the start of the spreadsheet:
- Full names of all learners (in alphabetical order)
- Learner Reference Numbers (LRN)
- Grade/Section
- Your name (subject teacher or class adviser)
- School name and section details
- Academic year (2026–2027)
Important: Some templates have this information locked to prevent accidental deletion. If you cannot edit these sections, your workbook is correctly protected against formula changes.
Step 3: Prepare Assessment Entry Areas
Familiarize yourself with where each assessment type is entered:
- Written/Oral Works Columns – You’ll see multiple columns for entering individual quiz or test scores
- Performance Tasks Section – Space for project grades, portfolio entries, or practical exam scores
- Summative Test Column – One dedicated column for the major term examination
The template typically calculates the average for Written/Oral Works and average for Performance Tasks automatically.
Step 4: Record Assessment Scores Throughout the Term
As learners complete classwork, quizzes, projects, and other formative assessments, enter their scores immediately. This real-time data entry helps you:
- Track progress continuously
- Identify struggling learners early
- Provide timely feedback and interventions
- Generate accurate mid-term reports if needed
Step 5: Administer and Record the Term Summative Test
At the end of each term (approximately week 12), conduct a comprehensive examination covering all competencies taught during that term. Enter all learner scores in the Summative Test column.
Once entered, the formula automatically:
- Calculates the average of Written/Oral Works
- Calculates the average of Performance Tasks
- Applies the 20-50-30 weights
- Produces the final Term Grade
Step 6: Generate Descriptive Feedback
The ECR includes a Descriptor Column that automatically generates feedback based on the computed term grade:
- 90–100 → “Outstanding” or “Excellent”
- 85–89 → “Very Satisfactory”
- 80–84 → “Satisfactory”
- 75–79 → “Fairly Satisfactory”
- Below 75 → “Needs Improvement”
Review these descriptors for accuracy and, if your school requires, add specific comments about learner performance or areas for growth.
Step 7: Complete All Three Terms
Repeat the assessment recording process for Terms 2 and 3. The template maintains separate assessment sections for each term, preventing data overlap.
Step 8: Verify Final Grades
Once all three terms are complete, the ECR automatically calculates:
- Final Grade = (Term 1 Grade + Term 2 Grade + Term 3 Grade) ÷ 3
- Final Descriptor based on the final grade
Before submitting final grades to your school office, verify all calculations by spot-checking a few learner records.
Download the Three Term E-Class Record SY 2026–2027!
Best Practices for Maintaining Your E-Class Record
Regular Backups
Create multiple backup copies of your ECR file:
- Save a copy to cloud storage (Google Drive, OneDrive, Dropbox)
- Keep a USB backup in a secure location
- Save a monthly archived version labeled with the date
This protects against computer crashes, accidental deletions, or file corruption.
Data Entry Protocols
Establish a routine schedule for entering grades:
- Daily: Enter scores from quizzes and class participation
- Weekly: Review all entered scores for accuracy
- Bi-weekly: Update your learner progress monitor
- Monthly: Generate progress reports for parent communication
Consistency prevents last-minute data entry errors and gives you time to reach out to learners needing support.
Privacy and Security
Remember that your ECR contains sensitive learner information:
- Use password protection if your file includes personal data
- Store the file in a secure folder with restricted access
- Never share the spreadsheet via email without password-protecting it
- Use “View Only” mode if sharing with parents or administrators
Communication with Administration
Before the school year begins:
- Check with your school principal or records officer whether your school has a standardized ECR template
- Confirm the file naming convention (e.g., “Grade5-English-2026-2027”)
- Clarify the submission deadline for final grades (usually 3 days after the term ends)
- Ask about any additional columns or information your school requires
Disclaimer:
Some educational materials may be inspired by or aligned with DepEd curriculum standards.
However:
All materials uploaded or created are intended to support teachers and students.
If any copyrighted content is unintentionally shared, please contact us here depedlibre@gmail.com immediately for removal or proper attribution.
We respect intellectual property rights and respond promptly to valid copyright concerns.
Frequently Asked Questions About the Three-Term E-Class Record
Q: Can I use the old quarterly ECR for SY 2026–2027?
A: No. The old quarterly templates are not compatible with the new calendar. Using them may result in incorrect grade calculations and rejection by school administration. Always use the 2026–2027 trimester version.
Q: What if a learner transfers schools mid-term?
A: Document the transfer date. Enter scores only for the time the learner was enrolled. Most schools calculate a prorated grade or final term grade based on available data. Consult your school’s transfer policy.
Q: Can I modify the weight percentages (20-50-30) in the template?
A: The percentages are set by DepEd policy and should not be changed. The formulas are locked to prevent modifications. If you believe your school needs different weights, request written approval from your principal and DepEd before making any changes.
Q: How do I handle extra-curricular or special activities that affect grading?
A: Enter them in the Written/Oral Works or Performance Tasks sections as appropriate. Do not create additional columns. If your school awards grade bonuses for special achievements, add these only with principal approval and proper documentation.
Q: What software do I need to use the ECR?
A: Microsoft Excel is standard. However, you can also use:
- Google Sheets (free; upload the .xlsx file)
- LibreOffice Calc (free alternative)
- Any spreadsheet software that supports .xlsx format
Q: Is the Three-Term ECR different for inclusive education (special learners)?
A: The template structure is the same, but documentation may differ. Consult with your school’s special education coordinator regarding adapted assessment methods that should be reflected in your ECR entries.
Don’t forget to Follow our Facebook page for more free learning materials!
Latest News!
Download more files below!
- Adviser Files
- Aral Program Materials
- Brigada Eskwela Files
- COT Lesson Plans
- Daily Lesson Log (DLL)
- Deped Files
- Deped Modules
- Graduation Program/Files
- Homeroom Guidance Modules
- Matatag Curriculum Guide
- Matatag Lesson Exemplars
- National Learning Camp Files
- NAT Reviewer (New)
- Periodical Test (All Subjects)
- PowerPoint Game Templates
- Summative Tests/ Perfor Task
- Teacher Loans
Recent Posts
Download (by grade level)!
Grade 9 Files
Grade 10 Files
Grade 11 Files
Grade 12 Files