DepEd School Forms Guidelines

School Form 1 (SF1) – School Register

SF1 is the master list of class enrollment that must be prepared by the class adviser at the beginning of the school year and as needed through LIS. This becomes your official enrollment roster and serves as the foundation for all other reporting.

Key Features:

• Contains complete list of officially enrolled students
• Pre-loaded with learner information from the LIS
• Used as reference for any reporting requiring the enrollment list
• Cannot be manually edited outside the LIS system

Pro Tip: Generate your SF1 immediately after encoding all learner information to establish your official class list early.

School Form 2 (SF2) – Daily Attendance Report

SF2 is a recording template for attendance, absence, or tardiness that must be prepared by the class adviser daily. This form helps identify students at risk of dropping out due to frequent absences.

Key Features:

• Daily tracking of student presence
• Identifies patterns of absenteeism
• Supports early intervention for at-risk learners
• Submitted monthly to the principal with recommended interventions

Pro Tip: Keep this form updated daily rather than trying to recall attendance patterns at month’s end. Your future self will thank you!

School Form 3 (SF3) – Books Issued and Returned

This often-overlooked form tracks the textbooks and learning materials distributed to your students. It’s essential for accountability and inventory management.

Key Features:

• Lists all books issued by title
• Records return dates and conditions
• Helps prevent loss of instructional materials
• Prepared at the start and end of the school year

Pro Tip: Create a simple checkout system where students sign when receiving and returning books. This makes SF3 completion much easier.

School Form 4 (SF4) – Monthly Learner Movement

SF4 provides a monthly snapshot of student enrollment changes, helping administrators track enrollment trends and identify potential issues.

Key Features:

• Monthly count of transfers in and out
• Dropout tracking with cumulative counts
• Grade-level summary of movements
• Generated by school heads from LIS data

Important: This form relies on accurate SF2 data, so keeping daily attendance current directly impacts SF4 accuracy.

School Form 5 (SF5) – Report on Promotion

SF5 lists promoted and retained learners by class and can be generated from the LIS using school-level access accounts.

Key Features:

• Shows individual student promotion status
• Includes proficiency level indicators
• Class-level reporting
• Used for awards and recognition determination

Special Note for Kindergarten: SF5K is used for Kindergarten and is validated by the ECCD Checklist post-test result and Kindergarten Progress Report.

School Form 6 (SF6) – Summary Report on Promotion

SF6 is the consolidated version of SF5, providing a bird’s-eye view of promotion rates across grade levels.

Key Features:

• Grade-level summary of all SF5 data
• Critical for division and regional reporting
• Helps identify grade levels needing intervention
• Prepared by school heads from LIS

School Form 7 (SF7) – Inventory of School Personnel

Unlike the student-focused forms, SF7 tracks human resources within your school.

Key Features:

• Complete staff roster with basic profiles
• Teaching loads and assignments
• Helps with workload distribution analysis
• Updated at the beginning of the school year and as needed

School Form 8 (SF8) – Learner’s Basic Health Profile

SF8 ensures student health is monitored alongside academic performance.

Key Features:

• Body Mass Index (BMI) tracking
• Basic health assessments
• Typically coordinated with MAPEH teachers
• Updated at the beginning and end of school year

Why It Matters: Health data can reveal underlying issues affecting academic performance and help target health interventions.

School Form 9 (SF9) – Learner’s Progress Report Card

SF9 is the quarterly academic, behavioral, and attendance report card, formerly known as Form 138.

Key Features:

• Quarterly grade reporting
• Behavioral observations
• Attendance summary
• Parent/guardian communication tool

Pro Tip: Use SF9 distribution as an opportunity for parent-teacher conferences to discuss student progress beyond just numbers.

School Form 10 (SF10) – Learner’s Permanent Academic Record

SF10, formerly Form 137, is the permanent record of learners’ academic progress and contains personal information and final grades for every subject and conduct grades.

Three Versions Exist:

• SF10-ES – Elementary School (Grades 1-6)
• SF10-JHS – Junior High School (Grades 7-10)
• SF10-SHS – Senior High School (Grades 11-12)

Critical Importance: SF10 is required for students transitioning from elementary to secondary level, enrolling in colleges or universities, transferring to another school, or applying for jobs requiring high school graduation.

Important Reminder: Kindergarten class advisers are not required to prepare SF10-ES.